Martin Luther University Halle-Wittenberg

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Questions and answers: Information for students

FAQ (last update: 7 October 2021)

Courses

Will classes take place in person or online in winter semester 2021/22?

As planned: Winter semester 2021/2022 will start in person – at full capacity and applying the already established time slots as well as the hygiene guidelines that will vary depending on the situation (see other questions).

Should anything change, we will publish this information here.

Do I have to be vaccinated to attend classes?

No. Vaccinations are not mandatory.

Vaccinations have been shown to be an effective way to protect yourself and other students from becoming infected with the corona virus. Vaccines (and, as a result, vaccination appointments) are now readily available. Mobile vaccination teams from the city are offering jabs without an appointment at varying locations   .

During Orientation Week, vaccinations will be offered on the day of the Matriculation Ceremony at University Square: on Monday 4 October from 10 a.m. to 3 p.m. The vaccines from BioNTech and Johnson & Johnson will be offered. Only one dose of the latter is needed to reach “full immunity” by as early as mid-October.

Which method does the University of Halle use for providing proof (catchword: 3G rule) and contact tracing?

The so-called 3G rule (geimpft, genesen oder getestet) applies to all in-person classes. Only those who have been fully vaccinated, have fully recovered from the virus or who can provide a negative test result are allowed to enter the classrooms.

The following definitions shall apply:

Vaccinated: Fully vaccinated with a vaccine approved in Germany (+ an immunisation period of usually 14 days) which is documented by official proof of vaccination in a printed or digital form (e.g. in the federal government’s Corona-Warn-App).

Recovered: Official confirmation is also required to prove that you have recovered from an infection.

Tested: A negative test for SARS-CoV2 viruses can be done using a PCR test (not older than 48h) or an antigen test (“rapid test”, not older than 24h). An antigen test can be performed at a public testing site or using a home test kit. In the first instance, students must present a certificate issued by the testing site; if you conduct a home test, you must fill out a self-disclosure form (printable template   ).

Attendees “automatically” declare that they meet this requirement when registering electronically, which is compulsory before every class. QR codes are posted at the doors which participants must use to register via the Löwen app. Attendees without a smartphone must enter their names on an attendance sheet.

Proof of vaccination status (see above) must be carried digitally or in printed form when attending classes. Random checks will be made and there are consequences for non-compliance.

These actions are based on a decision by the Rector’s Office from 16/9/2021    and further specified by the university administration   .

What happens if I cannot provide proof of 3G status?

If you are unable to prove that you have been vaccinated, have recovered from the virus, or have tested negative, you will not be allowed to attend classes in-person.

Random checks will take place in the classrooms. If you cannot show proof of 3G status, you will have to leave the classroom. In the event of repeated violations of the 3G rule, disciplinary measures may be enforced in accordance with Section 30 Paragraph 3 of the Higher Education Act, which can go so far as to forcibly unenroll you.

Is there a mask mandate at the University of Halle?

Yes! A medical mask (minimum requirement of a surgical mask) must be worn at all times in the rooms, corridors, staircases etc. of university buildings, and a distance of 1.5 meters must be maintained.

Since the 3G rule applies to in-person classes – as described above – the social distancing rule can be waived. Full utilization of the lecture halls is thus possible.

A mask does not have to be worn when seated,

  • if attendance is so low that social distancing can be maintained throughout the entire class OR
  • when a seamless check of students’ 3G status has been carried out (for example by instructors of “smaller” classes).

Foregoing a mouth and nose covering is only permitted in special cases, e.g. for health reasons. In the case of a violation of these regulations, instructors may make use of their domiciliary rights.

For medical reasons I cannot be vaccinated and due to personal circumstances (vulnerable group, chronic illness, etc.) I do not want to risk attending class in person. What are my options?

Even though the university is basically returning to in-person teaching, our instructors are aware of such individual circumstances. Therefore, please discuss your case directly with your respective instructors.

We would also like to refer you to our numerous counselling centres, which are listed (in German) on the General Student Counselling Website   .

I have been invited to a video conference in Stud.IP. How do I participate and what do I need to bear in mind?

Our instructors are using various video conferencing systems that all work in a similar fashion. Here is a quick guide to the technical requirements and how to conduct yourself in a large video conference or webinar.

My degree programme requires me to do an internship this semester, but this is currently not possible. What should I do?

Check whether the internship can be completed at another time. Usually course regulations do not prescribe - only recommend - it be done during a certain semester.

If a postponement is not possible, please discuss your case with your study course and exam committee. Internships vary so much in their nature that the university cannot make blanketed decisions about them.

Exams

How will exams be conducted in winter semester 2021/22?

As of 12 June, exams can be held in person again. It is up to the examiners to decide whether exams already scheduled to take place in a digital format will be switched to face-to-face. Please refer to the examiners for more information.

Further regulations and requirements for this semester have yet to be determined and we will publish further details (here) in the coming weeks.

Exam dates will be organised by the faculties. For more information, please refer to the Löwenportal, your faculty’s website, or your exam office.

Are any exceptions being made for failed module exams?

The following exceptions applied in summer semester 2021 as well as in the two preceding semesters (summer semester 2020; winter semester 2020/2021 – including exams held after the semester ended):

The maximum number of attempts for module exams in the bachelor’s and master’s programmes has been currently lifted. Any failed module exams are therefore considered non-attempted. You do not have to take any action yourself to ensure that no failed attempt is recorded; this happens automatically. If a failed attempt still appears in the Löwenportal, please contact your exam office. This rule does not apply to module exams or final theses which a student didn’t pass as a result of cheating. And in the case of an unexcused absence, it will be considered a failed attempt. This is handled differently for state examination courses: The same rules apply to all teacher training programmes (further information here), as well for the medicine, dentistry and pharmacy programmes, however not for law.

  • Please note: These exceptions will NO LONGER apply to exams conducted in winter semester 2021/2022. This also applies to make-up exams for modules from the previous summer semester. Failed attempts will therefore once again be recorded!

Can I get a “second chance” if I receive a poor exam result (possibility to improve my grade)?

Students can apply to retake a module exam that they passed so that they can improve their grade if the exam was held between 1 April and 31 October 2020. The exam can be retaken one time up until winter semester 2021/2022. The better grade will then apply. Final theses are exempt.

Students in degree programmes with state examinations should contact their faculty’s exam office to find out whether this option is also available for their degree programme.

Do I have to re-register and pay semester fees if my studies are delayed due to pending examinations?

Yes, if you still have to take exams after 1 October 2021, including those that need to be made up.

For re-registration after the deadline (31 July), the rules for "late re-registration" apply.

Students  can apply to wave additional fees for second degrees (“undue hardship”) if they can prove that they were not responsible for the delay in graduating.

Who can I contact if I have a question about digital exams?

For all organisational questions (e.g. about registering for or deregistering from an exam, the exam date, withdrawing or booking), please contact your exam office.

For all technical and content-related questions about digital exams, please contact your respective instructor or refer to the general questions on the LLZ Wiki.

Everyday student life

Currently, there are severe restrictions to everyday life. How are student life and the services offered by the Studentenwerk affected?

A low level of infection means that in-person activities are once again possible in university sport and at the Collegium Musicum. Please check their websites (Sport | Musik) and look out for incoming emails containing information.

The current regulations also affect the services provided by the Studentenwerk. A special page on the Studentenwerk website    explains what applies to their cafeterias and café bars, whether facilities are open or closed (day care centres, counselling centres), and what you need to know about BAföG.

The Corona situation is troubling me so much that I am having considerable doubts as to whether I can cope with my studies and whether the path I have chosen is even the right one. What can I do?

First things first: You are not the only one experiencing such feelings - neither under normal conditions and certainly not under the current situation.

As student counsellors, we are currently seeing an above-average number of such misgivings in a wide variety of forms. Don’t delay in speaking with a counsellor.

Due to the current situation, I have fallen into financial hardship. What can I do?

The bridging aid for students previously offered during the first lockdown phase will be reintroduced.

Studentenwerk Halle provides advice on financing issues and has set up a special Corona webpage   .

Due to the corona pandemic my parents are no longer able to financially support me like before. What options do I have?

You can apply for BAföG. The local Studentenwerk is responsible for consultation and processing. More detailed information    can be found on its corona page.

If you are already receiving BAföG, you can apply to update your application with information about your parents’ reduction in income to allow you to qualify for a higher BAföG rate this year.

In the meantime, the planned extension of the standard period of study aims to extend the length of BAföG payments (see below).

Where can I find current information about the ULB and its branches?

The University and State Library (ULB) provides information about the current situation on its website and in FAQs.

Organisational matters

I have tested positive. What should I do now?

First and foremost, we hope that your symptoms are mild and wish you a speedy recovery! If you have to suspend your studies for a longer period of time, the same rules apply with regard to organising your studies as those which apply to longer illnesses (possibility of a leave of absence). We provide information on special exam regulations in a separate section.

If, despite the suspension of classroom teaching, you have recently been in contact with other people at university locations, please inform those in charge (e.g. examiners) or the Chancellor’s Office. Even though there is no obligation to report this to the university - because the authorities will initiate their own track and trace procedures - this additional information will greatly help us speed up the process.

There is a case of infection in my wider social circle. What is the next step?

For in-person attendance: If you yourself are not considered a  direct contact and do not have to go into quarantine, you can  participate in events as per normal. However, keep a close eye on the  state of your health and, where possible, voluntarily limit your number  of contacts.

For digital classes: you do not need to take any action.

I seem to be experiencing typical symptoms.

In this case you may not attend any in-person university courses. Please keep your distance from the university, get tested, and comply with the general rules and regulations (quarantine, etc.).

Have office hours resumed?

The exam offices are still unable to offer in-person office hours. Neither is the Department of Studies and Teaching (Student Service Centre incl. „Infothek“, Admissions Office and Department 1.3 - Tuition Fees). Please clarify any issues by e-mail, post or telephone.

Please use the mailbox in the Löwengebäude    to submit documents to the Admissions Office.

Initial contact with General Student Counselling must first be made by phone or e-mail. Later, other counselling options are available by prior arrangement (Skype, web conferencing).

The opening hours of the BAföG Office are listed on the Studentenwerk’s webpage   .

How do I validate my student ID card? Can the card still be used as a semester ticket without a stamp?

Most of the validation stations can be accessed during the buildings’ opening hours. The stations that are currently not accessible are listed in our site directory   .

With the start of the winter semester (i.e. starting 1 October 2021), the special provisions the public transport company had put into place will cease. From this point onwards, students will no longer be able to use their student ID card (USC) as a semester ticket without getting it validated first.

The USC will therefore only be accepted as a ticket if it has a stamp for the new semester (in this case: “valid until: 31/3/2022”).

Will the exceptional circumstances lead to an extension of the standard period of study?

Yes. Students who were enrolled in summer semester 2021 and/or winter semester 2020/21 and/or summer semester 2020 and did not take a leave of absence can add a semester to their standard period of study.

This particularly affects BAföG payments, which may be granted for a longer period of time as a result. You can find out more from the Studentenwerk    as the body responsible for this.

What happens if I have started a master’s programme but am still unable to submit my bachelor’s certificate? How much time do I still have to do this?

The normal deadline for submitting your bachelor’s certificate has been extended as follows

Commencement of studies in winter semester 2020/2021: the new deadline is 31 March 2021 (instead of 31 January). Students who applied for an extension to this deadline at the Admissions Office will have until July 31, 2021 to submit their certificates.

Commencement of studies in summer semester 2021: the new deadline is 30 September 2021 (instead of 31 July).

Commencement of studies in winter semester 2021/2022: the new deadline is 31 March 2022 (instead of 31 January).

My question isn’t included here – what should I do?

Please write to – we would be happy to answer your individual questions. These FAQs will be expanded if necessary. We will also promptly publish the latest developments here.

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